The AAPHI Blog

Your business, no matter how small, needs an effective accounting management system to sustain its day-to-day viability and establish its long-term financial goals. But when you are already multitasking as the CEO, the manager, and the salesman, you don’t really have time to be an accountant too, do you? Yes, actually, you do.

With a good small business accounting software program, you can still manage your cash flow hands on, without spending too much time. A few clicks here and there, and you can forecast revenues, pay bills, and generate reports. But what functionalities should you look for in accounting software? What do you really need and what can you do without? Read on for some tips.

Look for user-friendly software. Choose accounting software with an interface that resembles its traditional paper counterparts so that you can immediately navigate your way around it. The more familiar the layout of the software is to you, the easier you can intuitively explore its functionalities.

Internet and e-commerce features can also be important. If your small business relies on sales and orders via the worldwide web, you definitely need accounting software that seamlessly connects to e-Commerce functionalities. Find something that you can easily hook up to your bank’s online payment portal, for example, so you can automatically track payments made to you and bills you have to pay.

Search for compatibility with frequently used programs. If most of your records are Windows based, find small business accounting software that easily synchronizes with Microsoft Excel and other Microsoft Office applications. Such a feature will let you integrate your existing records without the risk of corrupting data. There are also specialty accounting software programs available for other platforms.

Examine the professional reports included in the software. Beware of some software packages that can generate hundreds of kinds of reports - you probably won’t use more than half of them, so why pay the extra price? Concentrate on essential reports instead, such as statements needed for tax filing and time-billing reports, if you use such.

There are other extras worth considering. If your business is quickly expanding, it might be a good idea to invest in expandable, multiple-user accounting software that integrates payroll functionalities, inventory tracking, job costing, and other productivity features. These types cost a little more, but are definitely necessary for any fast-growing small business.

Accounting Software provides detailed information on Accounting Software, Day Care Accounting Software, Small Business Accounting Software, Free Accounting Software and more. Accounting Software is affiliated with Free Small Business Accounting Software.

Looks like Microsoft Great Plains becomes more and more popular, partly because of Microsoft muscles behind it. Now it is targeted to the whole spectrum of horizontal and vertical market clientele. Small companies use Small Business Manager (which is based on the same technology - Great Plains Dexterity dictionary and runtime), Great Plains Standard on MSDE is for small to midsize clients, and then Great Plains serves the rest of the market up to big corporations. There are several reporting tools available and you definitely need to know which one to use for different types of reports.

If you are developer who is asked: how do we create report for Microsoft Great Plains - read this and you will have the clues on where to look further.

1. Great Plains Report Writer (ReportWriter) - this is built-in reporting tool. All the original report in Great Plains are written in ReportWriter. ReportWriter itself is Dexterity module. You should use this tool if you would like to modify existing Great Plains reports, such as Blank Invoice Form - here you can place your company logo, change the positioning, fonts, colors, etc. ReportWriter will allow you also do new reports - simple option if you want to export all the records from one Great Plains table - use it. New report, however doesn’t have interface where you would enter parameters - so it is not useful for real custom reports. Another limitation of ReportWriter - you can not do cross-modules report - when you need sales and purchasing info on the same report for example.

2. FRx. This is excellent tool when deal with financial reporting - it works on the General Ledger level (Balance sheet, P&L, Cash Flow Statement, etc.). It also allows you to do multiple companies consolidation - when you do consolidated Balance Sheet (with inter-companies transactions elimination).

3. Smart List - Export to Excel - this is nice feature in Great Plains - you could create a list with simple criteria and then export it to Excel.

4. Crystal Reports. It gives you unlimited functionality. Obviously flexibility requires you to know Great Plains table structure: Launch Great Plains and go to Tools->Resource Description->Tables. Find the table in the proper series. If you are looking for the customers - it should be RM00101 - customer master file. If you need historical Sales Order Processing documents - they are in SOP30200 - Sales History Header file, etc. Create ODBC connection to GP Company database. Use the same technique as when you create standard ODBC connection for GP workstation - but change default database to targeted company database. Create SQL Query to probe the data - we always recommend tuning your query and see that you are getting adequate results - in any case - Crystal Report is just a nice tool to show the results of your query.

5. Direct Web Publishing off Great Plains databases - yes - it is easy now with Visual Studio.Net and you can hire good programmers. This is good - Microsoft Business Solutions products: Great Plains, Solomon, Navision and Axapta will be integrated into so called Microsoft Business Portal - which will have web interface - you can get the idea if you look at Microsoft CRM web client - so derecti web publishing is good taste.

6. SQL Queries. If you have SQL background - this is great field for you. You know - with properly formatted SQL query you can realize simple EDI export/import for the integration with legacy systems.

Happy designing! if you want us to do the job - give us a call!

About The Author

Andrew Karasev is Chief Technology Officer in Alba Spectrum Technologies - USA nationwide Microsoft CRM, Microsoft Great Plains customization company, based in Chicago, Boston, San Francisco, Los Angeles, Houston, Atlanta, and Miami and having locations in multiple states and internationally www.albaspectrum.com, he is Dexterity, SQL, VB/C#.Net, Crystal Reports and Microsoft CRM SDK developer.

akarasev@albaspectrum.com

1-866-528-0577 help@albaspectrum.com

If you are looking for kids game software then educational value, lasting appeal and value for money are probably high on your list of prerequisites. Before you buy be sure to think of what your kids will like too. High on their agenda will be great graphics, friendly characters and loads of fun ofcourse!

Kids game software is especially designed to making learning fun. With skills like reading, encouraging a relaxed and enjoyable environment from the start, will keep your kids reading for many years to come. Having quality games that they can practice at home and come back to again and again will support their early efforts in preparation for school.

Software for preschool kids largely features popular characters from film and TV that young children can easily relate to. Titles vary in terms of educational value so it is worth checking out some software reviews to check that the content delivers up to your expectations. The best quality software titles will rank highly with both kids and parents, making them winners for all.

Games are divided into three main categories-

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Exposing your children to a variety of programs and kids software will allow them to grow in confidence and develop their learning skills while also enjoying the fun of playing on the computer. Encouraging them to be curious, ask questions and attempt to solve problems will help to equip them right through their school years.

The place to go for all your games needs for 0-8 year olds is Kids Fun and Games. Educational baby and toddler games, party games, crafts, indoor and outdoor games, festivals and a new buyers guide for child toys and equipment.